As 2026 begins, it’s time for businesses to prepare and post OSHA Form 300A and finalize last year’s injury and illness records. To help you stay compliant—and avoid penalties—Duffy Kruspodin’s HR Services team outlines what you need to know, including key deadlines, exemptions, and where our advisors can assist.
Understanding the OSHA Forms
Form 300: Log of Work-Related Injuries and Illnesses
A running log of all recordable work-related injuries and illnesses maintained throughout the calendar year.
Form 300A: Summary of Work-Related Injuries and Illnesses
An annual summary of data from Form 300. This is the form that must be posted publicly each year.
Form 301: Injury and Illness Incident Report
A detailed incident report for each individual case listed in the Form 300 log.
Employers must retain these records for five years and ensure data is complete, accurate, and properly classified.
Note: Employers must keep OSHA injury and illness records for five years.
Who Is Required to Comply?
Most employers with more than 10 employees must maintain OSHA injury and illness records. However, exemptions may apply if:
- You have 10 or fewer employees company-wide
- Your industry is classified as low-hazard (e.g. retail, finance, education, or certain service sectors)
Note: These exemptions apply at the establishment level, not company‑wide.
Posting & Electronic Submission Deadlines
Form 300A Posting Period:
- February 1 – April 30, 2026
- Must be displayed in a prominent location, signed by a company executive
- Required even if there were zero recordable incidents
Electronic Submission via OSHA ITA:
- Due March 2, 2026
- Required for:
- Establishments with 250+ employees
- High-hazard industries with 20–249 employees (Form 300A only)
- High-hazard industries with 100+ employees (Forms 300, 300A, and 301 data)
- Missed the March deadline? You’re still required to submit by December 31.
Employers can confirm their submission requirements via OSHA’s ITA Coverage Application.
How Duffy Kruspodin Can Help
Maintaining OSHA logs, preparing summaries, and meeting digital filing requirements can feel overwhelming—especially for businesses without dedicated HR compliance resources.
Our HR Services team provides full-cycle OSHA support:
Ongoing Recordkeeping
- Maintain and review Forms 300, 300A, and 301
- Confirm OSHA recordable vs. first aid distinctions
- Ensure proper classification and incident documentation
Year-End Preparation
- Compile and validate Form 300A
- Facilitate executive review and signature
- Provide posting-ready summary and display materials
Electronic Submission Assistance
- Determine your eligibility and obligations
- Navigate OSHA’s ITA portal
- Maintain documentation and submission confirmation
Workplace Compliance & Safety Consulting
- Establish incident reporting workflows
- Design compliant policies and training
- Analyze trends to recommend proactive safety measures
Make OSHA Compliance One Less Thing to Worry About
For many employers, OSHA recordkeeping is just one more task on a growing list. Duffy Kruspodin helps simplify the process—minimizing compliance risks while freeing internal teams to focus on operations. Whether you need hands-on support or a second set of eyes, our HR professionals are here to help you stay ahead of regulatory deadlines.
Ready to streamline your OSHA compliance?
Schedule a consultation with our HR Services team today.
